Agency Debit Memo (ADM) / Agency Credit Memo (ACM)

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Nathalie Rocha
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1 2 Agency Debit Memo (ADM) / Agency Credit Memo (ACM) IATA Resolution 850m Agency Debit Memo ADM ADM ADM 1 3, a) b) c) d) e) f) g) NH h) Fare basis i) 2. a) b) 3. a) b) c) d) 4. a) b) c) COM re-call) d) e) 5. a) 6. a) b)

2 7. Waiver Authorization Code WAC a) Waiver Authorization Code WAC b) c) d) Waiver Authorization Code WAC a) Secure Flight Passenger Data 5,000 SFPD 1 b) 1 1 c) Married Segment 40,000 O&D Control 1 1 d) 5, e) Inactive Segment HX,UN,UC,NO 1, f) Churning 1 1 g) 1 h) 1 i) Passive Segment Passive segment 1,000 1 j) 10 1, ADM a) b) NO-SHOW c)

3 ACM ACM 1 3, ADM ADM BSPlink 3. ADM 60 ANA FAX fare_audit@ana.co.jp 9:00-17:30 ANA ( ) ml_notice_rfd_info@abc.jp 9:00-12:00/13:00-17:

4 Agency Debit Memo (ADM) / Agency Credit Memo (ACM) policy of All Nippon Airways Based on IATA Resolution 850m, we may issue Agency Debit Memo or invoices as following cases. 1) ANA collects an administrative fee of 3,000JPY for the issuance of ADM. 2) When penalty charge is clearly mentioned, we issue ADMs based on the amount. 3) We may change ADM policy without any advanced announcement. 1. Fare violations a) Incorrect fare application and combinability b) Incorrect fare value, net amount and tour code c) Incorrect minimum/maximum stay, advanced purchase rules d) Incorrect seasonality, flight applications e) Incorrect codeshare flights applications f) Incorrect stopovers, transfers and surcharges g) Incorrect booking class on NH and other airlines h) Incorrect Fare Basis i) Open or waitlisted sectors (where reservation is required) 2. Commission violations a) Incorrect application b) Incorrect percentage or amount 3. Taxes/Fees/Charges and Surcharges violations a) Incorrect collection of Taxes/Fees/Charges and Surcharges b) Missing Taxes/Fees/Charges and Surcharges c) Wrongly altered Taxes/Fees/Charges and Surcharges d) Already used Taxes/Fees/Charges and Surcharges refunded by mistake 4. Refund violations a) Incorrect calculation of refund amount, Taxes/Fees/Charges and Surcharges b) Incorrect application of cancellation penalty, refund charge c) Incorrect calculation of refunded commission amount d) Incorrect form of payment on refunds e) Refund after document period expired 5. Exchange violations a) Missing or incorrect rebooking fee 6. Mishandling of Schedule changes a) Incorrect ticket exchanges b) Rebooking fee in each schedule changes 7. Incorrect Waiver Authorization Code(WAC) a) Missing input of Waiver Authorization Code(WAC) b) Incorrect application (ticket) of refund charge c) Incorrect application(flight) of refund charge d) Improper use of Waiver Authorization Code(WAC) and false report

5 8. Improper use of credit card 9. Violation of booking policies and penalty charges Items Contents Penalty Charge a) Secure Flight Passenger Data (SFPD) Penalty will be imposed if you failed to register SFPD which is obligated to input by Transportation Security Administration (TSA). b) Fictitious Bookings Penalty will be imposed if you make fictitious bookings. c) Married Segment Control Penalty will be imposed if you intentionally break Married Segment Control Policy. d) Duplicate Bookings Penalty will be imposed if you make duplicate bookings for the same passenger and we make a rational decision that they have an impact on our inventory. e) Inactive Segment Penalty will be imposed if you failed to remove un-ticketed segments with a status code of HX, UN, UC and NO from the GDS/CRS PNR at least 24 hours prior to flight departure. f) Churning Penalty will be imposed if you engage in churning to circumvent or extend the ticketing time limit set forth in the fare rules or flight firming policies. g) Time Limit Cancel Penalty will be imposed if you do not issue the tickets according to the applicable ticket time limit set forth in the fare rules or flight firming policies. h) Fictitious Ticketing Penalty will be imposed if you manually insert a fictitious or previously used ticket number that does not match with passenger and/or existing itinerary in the PNR. i) Passive Segments Penalty will be imposed if you issue the tickets using passive segments with exception of group ticketing. j) Group Bookings Penalty will be imposed if you make scattered bookings and reserving 10 or more passengers on the same flight., 40,000JPY,, 1,000JPY,, 1,000JPY 1,000JPY 10. Others for specific markets *(Country code) means applied market/area a) Special cancellation penalty, refund charge for group PNR (JP) b) No-show charge for group PNR (JP&ID) c) Deposit for group PNR (JP, SG & HK) d) Settlement of reservation deposit (HK) e) 205 issuance without NH sector (US, PH) f) Dishonored Draft Ticket (US) g) Unreported Sales (US) h) Administration Fee (KR) i) Incorrect or missing Ticket Designator (US) j) Missing Restrictions in Endorsement Box (US) k) Commission application for Discount tickets including local market fares (US, SG, HK, TH, TW& ID) l) Refund including waiver code needs to process by BSP (UK) m) Need to input conjunction ticket number when collecting penalties by VMPD and EMDs (UK)

6 n) Tax Deduction at Source collection on commission from agent (IN) o) Incorrect Handling Procedure regarding exchange violations (PH) p) Incorrect Form of Payment (PH) q) Cancellation charge for group (PH) Agency Credit Memos (ACMs) are applied as following cases. ANA collects an administrative fee of 3,000JPY for the issuance of ACM. 1. Adjustment of cancellation penalty, refund charge 2. Adjustment of ADM 3. Adjustment of Refunded ticket, Fare / Tax (JP, KR& SG) 4. Adjustment of deposit for group PNR (HK) 5. Adjustment of incorrect commission (KR& IN) Disputes 1) Dispute period for agents is 15 calendar days from the date of issue. 2) In case of disagreement, the agent is obliged to contact the issuing airline within the dispute period through BSPlink. 3) Disputed ADM is not reported to BSP for processing until airline settle within 60 days of receipt. If you have any further inquiries, please contact as follows; TC1: ANA Travel Agency Desk Tel: (US, Canada and Mexico) Office Hour: Mon.-Fri./6:00-17:30 (Los Angeles) or ANA Customer Service Contact Center Tel: Office Hour: Mon.-Fri./5:30-18:00, Sat.Sun.Holidays/5:30-14:00 (Los Angeles) TC2 & TC3: Please refer to the URL in BSPlink. China: Tel: cpn.anachina@ana.co.jp Office Hour: Mon.-Fri./9:00-17:30, Sat.Sun.Holidays/Closed Japan: Regarding issuance: ANA Marketing & Sales Planning FAX:+81-(0) fare_audit@ana.co.jp Office hour: Mon.-Fri./9:00-17:30, Sat.Sun.Holidays/Closed Regarding refund: ANA Business Solutions Co.,Ltd. International Revenue Accounting Tel: ml_notice_rfd_info@abc.jp Office hour: Mon.-Fri./9:00-12:00/13:00-17:30, Sat.Sun.Holidays/Closed We thank you for taking your time to review our ADM/ACM policy and your continued support of ANA. 10 th December, 2014

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