Tools for Efficient Public Procurement. Ana Vieira Neto Brasília, 25/03/2014.

Transcrição

1 Tools for Efficient Public Procurement Ana Vieira Neto Brasília, 25/03/2014.

2 I Current Model of Public Procurement

3 PARADIGMS IN PUBLIC PURCHASES 1 st WAVE: EQUALITY + MORALITY Creation of proceedings to give access to the State's purchasing power and to implement principles of morality and equality 2 nd WAVE: EFICIENCY + ECONOMY Buying faster and better for the lowest possible cost, using the large scale of the State's purchasing power 3 rd WAVE: THE USE OF THE STATE'S PURCHASING POWER Buying from strategic and relevant segments for the economic, social and sustainable development 4 th wave: the use of purchasing power to promote sustainabilitiy

4 Ministério MINISTÉRIO do Planejamento, DO PLANEJAMENTO Orçamento e Gestão MP Secretaria de Logística e Tecnologia da Informação SLTI New Paradigm of Public Procurement FASTER SUSTAINABLE DEVELOP. Efficiency + Purchasing Power of the State QUALITY STRATEGIC SEGMENTS COST

5 Ministério MINISTÉRIO do Planejamento, DO PLANEJAMENTO Orçamento e Gestão MP Secretaria de Logística e Tecnologia da Informação SLTI Purchasing power Sustainable economic development Generation of job posts and income = To influence markets Reduction of social and regional disparities Environmental protection instrument Eradication of extreme poverty

6 The use of the State's purchasing power should be directed to sustainable economic development: The social function of the bidding process; Generation of employment and income; Eradication of the extreme poverty; Optimization of the State's purchasing power.

7 SMALL BUSSINESS A CASE OF SUCCESS

8 Ministério MINISTÉRIO do Planejamento, DO PLANEJAMENTO Orçamento e Gestão MP Secretaria de Logística e Tecnologia da Informação SLTI An overview of the Micro and Small Business Entreprises (SMEs) in Brazil Account for about 67% of the jobs; Are responsible for about 25% of GDP; Account for 2.4% of total exports; Represent 99% of companies formally established in Brazil; From 1995 to 2000, there were 400,000 new SMEs, responsible for 1.4 million new jobs; Generate 6x more jobs than medium and large firms (jobs created/gdp share).

9 Ministério MINISTÉRIO do Planejamento, DO PLANEJAMENTO Orçamento e Gestão MP Secretaria de Logística e Tecnologia da Informação SLTI Act 123/2006 Exclusive bidding from SMEs; Subcontracting in works and services; Quotas for participation in larger bidding; Differentiated qualification; Special tiebreaker

10 II - Tools

11 1. Legislation

12 Legal Landmarks Set that a procurement law should be drawn up for regulating public procurement. 1988

13 Legal Landmarks Set that works, services, purchases of the Administration should be, as a rule, acquired or contracted by public procurement.

14 Legal Landmarks Implemented the reverse auction for the acquisition of goods and common services

15 Legal Landmarks Reverse Auction for the acquisition of goods and common services Website Comprasnet.gov.br is launched, making electronic bidding possible.

16 Legal Landmarks Established the compulsory electronic bidding for the purchase of common goods and services

17 Legal Landmarks Established general rules relating to the establishment to domestic preference to SMEs

18 Legal Landmarks Established for acquisitions and contracts of the 2016 Olympic Games, the FIFA Confederations Cup 2013 and World Cup 2014; works and actions for health and education investments

19 Legal Landmarks Established criteria, practices and guidelines for the promotion of sustainable national development through public procurement

20 Legal Landmarks The website Comprasnet starts to conduct bids respecting RDC rules

21 2. Electronic systems

22 The website comprasnet.gov.br: Allows approximately 300 sessions per day, with peaks of 580 (in December); Has about 14,500 simultaneous users, with peaks of 20,000 in December; Registers an average of 40,000 hits per day; Has over 10,000 registered procurement officers; Contains over 4,500 purchase units. Fonte:

23 Regarding technology and information security, the site comprasnet.gov.br: - Uses digital certification; - Does not allow the identification / communication among bidders; - Extends the competitiveness (higher coverage), combining the simplification process; - Provides transparency, allowing real-time monitoring; - Has low operating cost to the supplier. Fonte:

24 Savings from e-procurement (billions of US$) 21% 23% 19% 21% 16% 24% Fonte:

25 3.Training

26 1. Beneficiaries : - Markets, public managers and partners that work with organizations linked to the market 2. Modalities: Face to face: must always be applied to new trainees that become trainers On distance: tutorials or non-tutorials courses; formal or informal 3. Online training via skype or via internal network

27 4. Communication System

28 Good working processes need to be replicated; Exchange of information regarding the improvements, the specifications of products and services and the contract management process; Communication with the market so that is ready for meeting demands and are aware of the purchasing process.

29 5. Good practices that improve the processes

30 5.1 - Easier procurement processes, in which: a. The qualification phase comes after selecting the winner; b. Concentrates the appeals on one phase; c. Increases participation.

31 The reverse auction, presential or eletronic, is a form of bidding, established in 2002, adopted for the purchase of common goods and services. Common goods and services are those which standards of performance and quality can be objectively defined by the bidding documents by means of the usual specifications considered by the market.

32 5.2 Standardization of product specifications

33 Some advantages of the standardization of the object: - Accelerates the process; - Mitigates appeals risk; - Increases supplier's understanding of the Administration's demands; -- Allows the use of Data Warehouse's tools; - Makes easier the use of shared purchasing.

34 Life cycles costs Life cycle costs are the ones the products causes to the purchasing unit during its useful life: Acquisition Functioning Final managing Purchase Delivery Instalation Water, energy consumption, etc Maintenance Replacement, etc Unsembling, withdrawing Treatment costs Sales revenue

35 Life cycle costs MINISTÉRIO DO PLANEJAMENTO Different evolution of different offers and demands cost Final management costs Functioning costs Purchase costs time

36 5.3 Shared purchases lower the costs, reduce time in bidding processes

37 Example: Shared Purchase, with standard specifiations of equipments for public schools, using e-reverse auction schools schools schools schools Territorial extent and volume of purchases require the need for standardization of the object.

38 ANA MARIA NETO DIRECTOR OF LOGISTICS PRESIDENT OF THE INTERAMERICAN NETWORK OF PUBLIC PURCHASE FOR More information: Tel.: 55 (61)