1 Forwarded message Subject: Program Ciência sem Fronteiras - Admission and Terms of Appointment Dear Brazil Scientific Mobility Program Student, Congratulations on your selection to the Brazil Scientific Mobility Program (BSMP) and your admission as a nondegree student to an Intensive English Program (IEP) at an institution of higher education in the United States! Attached to this message are instructions for retrieving your Terms of Appointment and submitting your signed Terms of Appointment via IIE s BSMP Student Portal. A generic TOA in Portuguese (that does not include your IEP or academic placement) is also attached. You are also required to complete the attached Endorsement Form and upload it to the Portal under the Document Category Data Release & Permission Form. Your Terms of Appointment (TOA) provide in-depth information on (i) the intensive English program that has admitted you and related contact information; (ii) the role of IIE and your IIE contact; (iii) the purpose of the program and its requirements; (iv) start and end dates of your authorized program; (v) financial provisions and scholarship benefits; as well as (vi) other important legalities and scholarship details. Please read your TOA carefully and ensure you understand every section. Acceptance of Terms: After you have carefully reviewed these Terms in their entirety, you must follow the steps outlined below: Step Action Item Description Step 1 Download your TOA. Step 2 Learn more about your IEP. See attached instructions for retrieving your Terms of Appointment (TOA) through the BSMP Student Service Portal. A generic TOA in Portuguese (that does not include your IEP placement) is attached to this for your reference. Visit your host institution s website so you can learn more about your campus and respective program. Step 3 Meet with your Brazilian Academic Advisor. Schedule an appointment with your current Academic Advisor at your institution in Brazil to discuss your preacademic intensive English program and potential academic programs and course registration. a. Print your TOA; Step 4 Print, initial and sign TOA. Step 5 Scan Signed TOA. b. Initial each page on the bottom where indicated; c. Sign your full name in blue ink where indicated; and d. Complete the information on the last page. Scan your signed TOA as a PDF file and save the document to your computer in the following format, Your IIE ID #_Signed TOA. You will need to follow the instructions provided to you in this . You must upload a scanned PDF signed TOA within three (3) business days of receipt of this TOA. Step 6 Submit signed TOA to IIE via BSMP Student Portal. It is only after IIE receives your signed TOA that your preacademic intensive English placement will be confirmed and your scholarship and visa sponsorship will be approved. Step 7 Submit signed TOA to CAPES. **You MUST upload your Signed TOA as the Document Category GRANT DOCUMENT or it will not be received.** Visit the CAPES website using the link below to upload your signed terms. Go to the pending document section (Documentos Pendentes) and click on the link for Acceptance Letter (Carta de Aceitação).
2 your IEP and academic advisor at your respective institution (contact information is above) three (3) business days after completing Step 5 to (1) provide them with a copy of your signed TOA and (2) discuss/confirm the following: Date of Arrival/Program Start Date Step 8 Submit signed TOA to IEP and begin communication. Transportation to campus from airport Availability of housing and meal options upon arrival Course selection and registration Any other matters specific to your program Step 9 Register for BSMP webinars. You will need to register and participate in both (i) an on-line pre-departure webinar and (ii) the welcome orientation (as mentioned on the second page of this TOA). You will receive details on how to register as well as the specific dates/ times in a separate . It is your responsibility to contact your Intensive English and Academic Program Advisor (whose contact information is on your TOA) to discuss more specific details about arrival instructions, housing/meal options, course selection and other matters specific to your exchange program. Please do NOT pay any application fees or housing deposits. IIE will pay these on your behalf. If you pay any fees directly to the institution, IIE will not be able to reimburse you. Upon receipt of your signed TOA, IIE will be able to begin the process to issue your Form DS You will receive a separate with additional information and detailed instructions on what you need to do to apply for your J-1 visa. If you do not receive the with your Form DS-2019 instructions by May 15, 2014, please write to BSMP immigration at Withdrawal from Program: If you choose not to accept your academic placement or this TOA, then you must notify IIE by sending an to IIE at If you are unsatisfied with your placement, you will not be re-matched to another institution. You may simply accept or decline your placement. To send your official withdrawal notification to CAPES, please visit their website to access the withdrawal desistência section: Please click on the link to request your withdrawal solicitar desistência and follow the instructions. By virtue of this action, you are stating that you decline your participation in this program. Alternate intensive English placements cannot be made at this time, and if we do not hear from you within three (3) business days, IIE will assume you are not interested in your intensive English placement and will withdraw your application. Failure to notify IIE of your withdrawal AFTER accepting this TOA may result in penalties and reimbursements to CAPES. We look forward to hearing from you. Best Regards, Brazil Scientific Mobility Team Institute of International Education (IIE) **Please note your Terms of Appointment (TOA) with your academic placement are not attached to this . You must download and submit your TOA via the BSMP Student Service Portal** CONFIDENTIALITY NOTICE: The information in this and subsequent attachments may contain confidential information that is intended solely for the attention and use of the named addressee(s). This message or any part thereof must not be disclosed, copied, distributed or retained by any person without authorization from IIE.
3 INSTRUÇÕES PARA RECUPERAR E ASSINAR OS TERMOS DE NOMEAÇÃO (TOA) 1. Faça o login no site do BSMP Student Service Portal: Link do Portal: 2. Depois de entrar no site, clique na aba de Programs. 1
4 3. Uma vez entrado na aba de Programs, clique no nome de seu programa (Brazil Scientific Mobility Program) para chegar na seção onde pode recuperar seus Termos de Nomeação (TOA). 4. Na próxima tela, você verá a categoria de documento Te s & Co ditio s. Clique em seu documento de Terms & Conditions para baixar seus Termos de Nomeação: 2
5 5. Depois de chegar na próxima tela mostrada abaixo, clique no anexo nomeado por seu número de identificação do IIE (IIE ID#) para baixar seus Termos de Nomeação. Salve uma cópia de seu TOA para seus registros. Imprima o seus Termos de Nomeação e lê-lo em sua totalidade antes de prosseguir para a próxima etapa. Cada página de seus Termos deve ser assinado e rubricado antes de enviá-lo para IIE. Você pode enviar seu TOA assinado sem o formulário endosso de sua instituição brasileira. Se você submeter seu TOA assinado sem o formulário endosso, receberá instruções adicionais sobre como enviar este documento separadamente mais tarde. 3
6 Como Submeter Seus Termos de Nomeação Assinado ao IIE 6. A partir da etapa anterior, clique no botão Back para voltar à pagina de seus documentos. Depois de chegar na página mostrada abaixo, clique Add New Document. 4
7 7. Depois de hega a pági a ost ada a aixo, li ue Add New Do u e t. Preencha a tela mostrada abaixo utilizando a seguinte tabela como uma guia. Document Category Applicable Term Applicable Year Date Received Selecione Grant Deixe em branco 2014 Entre com a Document data de hoje Nome do Anexo (Use Seu IIE ID#) 15XXXXXX_Signed TOA Para anexar seu documento, clique em Browse e procura como você salvou em seu computador. Lembre-se do seguinte por gentileza: Você deve fazer o upload do documento completo, e não apenas a página com sua assinatura. O upload de seu TOA deve ser feito apenas uma vez. Seu arquivo PDF deve ser nomeado exatamente na maneira mostrado acima, Seu IIE ID#_ ig ed TOA. 5
8 8. Depois de anexar o documento, clique em "Save" que irá enviar o documento para IIE. Você vai chegar na próxima tela: Você acabou de completar as etapas para recuperar e assinar seus Termos de Nomeação. Se você optar por não aceitar a sua colocação, envie um por meio do endereço 6